Blog - AORBIS Inc.

17 Sep

Mastering Spec Terminology for Clear and Quality Specification Writing

The construction industry loses billions annually to specification errors. Poor architectural specification writing cause 80% of delays in construction projects. Projects fail because requirements were unclear, safety standards ignored, or general conditions poorly defined. This creates a cascade of problems: budget overruns, schedule delays, quality issues, and legal disputes.

Architectural specs guide general contractors in every aspect of the projects. From material selection to safety compliance and national standard codes. Thus, it is very important for architectural specification writers and architects to draft a detailed and clear construction specification to avoid costly project delays.

This article is your handbook to create clear specifications that includes right spec terminology, general requirements, National safety standards and compliances.

The Foundation of Organized Specifications

Understanding the MasterFormat System

The Construction Specifications Institute (CSI) created MasterFormat as the standard for organizing construction specifications. It serves as a structured guide covering materials, products, systems, and workmanship.

Division and Section

The system divides construction information into divisions and sections. Divisions cover broad categories of work. Sections inside each division define technical details, requirements, and installation methods. For example Division 8 covers door and hardware, while division 10 covers bathroom accessories and more. This organization makes specifications easy to locate and apply on any project.

A Division represents major construction categories. Each Division contains multiple Sections with specific product information. This hierarchy prevents confusion and speeds information retrieval.

When you need concrete mix design specifications or acoustic performance requirements, the system guides you directly to relevant details. It helps you deal with industry challenges and search through unrelated information and ensure all the project requirements are met.

Material Terminology Used in Architectural Specifications

Concrete Mix Design – Proportioning cement, water, sand, and aggregates to achieve required strength and durability.
Curing – Maintaining proper moisture and temperature for concrete to harden and prevent cracks.
Reinforcement – Adding steel bars or mesh to concrete for extra strength and stability.
Masonry – Building with bricks, blocks, or stones bonded with mortar.
Framing – Structural skeleton of a building using wood, steel, or metal.
Insulation – Material layer that regulates indoor temperature and saves energy.
Vapor Barrier – Protective layer preventing moisture and condensation issues.
Flashing – Waterproofing at joints and edges to direct water away.
Roofing Membrane – Continuous waterproof layer applied on roofs.
Glazing – Installation of glass in windows or doors for light and insulation.
Drywall – Gypsum boards used for smooth walls and ceilings.
Partition – Fixed or movable wall dividing spaces into sections.
Subfloor – Structural base layer beneath the finished flooring.
Sheathing – Exterior layer providing strength and base for cladding.
Cladding – Outer covering for weather protection and aesthetics.
Finish – Final surface treatment like paint, stain, or varnish.
Material – Any construction substance such as concrete, steel, or wood.
Aluminium – Lightweight, corrosion-resistant metal used in frames and cladding.
Steel – Strong alloy used for beams, columns, and structural parts.
Wood – Natural material for framing, flooring, and finishes.
Commissioning Issue – Problem found during commissioning affecting performance.
Commissioning Observation – Recorded system condition or performance during commissioning.
Deficiency – Shortfall where a system fails to meet design or performance standards.
Manual Test – System check performed manually through physical inspection and adjustment.

General Requirements and Contract Documents for Legal Framework

General requirements for specification writing helps architects set rules and guidelines project execution. These rules cover administrative procedures, project management protocols, and site conditions. They create consistency across the entire project lifecycle.

Contract Documents: It is detailed documentation that covers terms and condition of the project this includes:

- Contract agreement that covers legal agreement between owner and contractor.

- Specifications terms describing materials and workmanship,

- Drawing: architectural and engineering drawings,

- Addenda with pre-contract changes

- Bonds with insurance certificates.

Bid Documents: The complete package contractors receive when invited to bid on a project, including:

- Invitation to Bid: Official announcement that the project is open for bids

- Instructions to Bidders: Guidelines for preparing and submitting proposals

- Bid Form: Standard form for listing prices and terms

- Specifications and Drawings: Detailed project requirements and technical information

- Contract Terms and Conditions: Legal framework governing the contractor-owner relationship

Warranty, Liability, Indemnity in Construction Specifications Writing

Contractor’s warranty: The contractor guarantees work meets the construction specs and stays free of defects for a set period. Typical terms: 12 or 24 months from final handover. The contractor fixes defects at no extra cost during that time.

The contractor’s warranty cover workmanship and materials, and repairs for defects found during the warranty period.

Liability: The contractor accepts legal responsibility for damage, injuries, or losses tied to their work. The contractor follows building codes and jobsite rules. The contractor carries insurance for claims.

Indemnification: The contractor agrees to pay costs linked to claims caused by their work. This may include legal fees and damages. The owner should read the indemnity clause closely.

Compliance and Records in Architectural Spec

Compliance: While writing architectural spec follow all local and state laws, building codes, and safety rules. This avoid heavy penalties and costly delays for not adhering to the construction and architectural compliance.

Documentation: Keep full records: contracts, drawings, specs, change orders, inspection reports, and emails. Good records can solve construction specification disputes faster.

O&M Manual deliver a clear manual to the owner at handover that includes:

- Operating instructions for HVAC, lifts, and major systems.

- Routine maintenance tasks and schedules.

- Troubleshooting steps for common faults.

- Warranty details with start and end dates.

- A contact list for manufacturers and service vendors.

Shop Drawings and Mock-ups

Shop drawings: The contractor or fabricator provides detailed shop drawings before fabrication. These show exact sizes, materials, and installation steps. Review time is typically 7 to 14 days. Markups must be clear. Approve or ask for changes quickly.

Review Mock-ups: Build small samples before full installation. Check look, fit, and function. Mock-ups save big rework costs later.

Meet with the GC and hold regular coordination meetings with the general contractor. Communicate about the progress and flag specification writing problems at the earliest so there are no specification writing gap.

Materials, Pre-Design, and Quality

Quality of materials: Buy materials that meet the specs in the contract. Test samples when required. Keep certificates and delivery notes.

Pre-design phase: Do feasibility checks, site surveys, and basic plans before detailed design. A solid start prevents change orders later.

National and State Safety Standards

National safety standards: Follow OSHA rules and any state safety rules that add local requirements. Train workers. Post permits and safety notices.

Building codes: Design and build to the applicable code version in force on the permit date. Codes cover structure, fire safety, accessibility, and energy rules.

Workplace safety: Identify hazards and define controls. Use lockout, fall protection, and safe access systems. Train crews and keep training records.

Site safety plan: Keep a written safety plan per site. Include risk assessments, emergency contacts, and rescue procedures. Update the plan as conditions change.

Hazardous materials: Handle asbestos, lead, and other hazardous items per law and best practice. Label, store, and dispose safely. Use licensed abatement when required.

Personal protective equipment: Supply head gears, eye protection, gloves, boots, and respirators when needed. Replace damaged PPE. Train workers on proper fit and care.

Waste management: Have a waste plan. Sort materials and recycle what you can. Set realistic diversion targets, for example 50% by weight on typical commercial jobs.

Storm water: Control runoff with fencing, traps, and detention where needed. Protect nearby drains and water bodies. Keep records of inspections after heavy rain.

Project Verification and Testing Specification Document

Commissioning and Verification

Modern projects require detailed Commissioning Specifications that outline testing and verification procedures. This systematic approach confirms that systems and components are installed, tested, and operational according to design intent.

The commissioning process includes multiple phases.

- Acceptance Phase Commissioning verifies systems as projects near completion.

- Construction Phase Commissioning provides ongoing validation during installation.

- Warranty Phase Commissioning confirms continued performance throughout the warranty period.

Performance Standards and Testing

Performance Requirements define how building components should function under specified conditions. Window performance standards might specify insulation effectiveness, water resistance, and durability requirements. Acoustic performance criteria manage sound in different building types.

Testing Requirements include comprehensive evaluation procedures. Load Testing verifies structural capacity. Performance Testing evaluates real-world functionality. Visual Inspection identifies potential issues through systematic examination.

Bottom Line: Your Specification Quality Determines Project Success

Construction complexity demands precision in project planning and execution. Well-crafted detailed specifications, comprehensive general requirements, and rigorous safety standards directly determine project success. Mastering Performance Specifications, Quality Control measures, and Building Code Compliance separates profitable projects from costly disasters.

About AORBIS: Your Construction Specification Partner

AORBIS Inc. takes the weight of spec writing off your desk. With over 5000 projects on division 8 and division 10 we help architects and specification writers with clear and precise specification writing services. Our architectural spec writers prepare clear, accurate specs that match project needs and prevent costly errors. Reach out to us, and let AORBIS handle the spec slog. Architects and spec writers stay focused on design while we keep documents clear, accurate, and reliable.

10 Sep

Door Hardware Spec Writing: How to Collaborate with Best Practices

Factors affecting construction project delays and cost overruns are not always design or structural issues. More often, errors in specs especially Division 8 and Door Hardware Spec Writing cause setbacks. This can spark conflict between architects, spec writers, and contractors, making the process complex and reducing overall project efficiency.

Door selection represents a critical intersection where architectural vision meets construction reality. The complexity of modern door systems encompassing fire ratings, security features, and accessibility compliance, and aesthetic requirement requires collaborative expertise from both architects and contractors throughout the project lifecycle.

This article takes you through the key challenge between architects and contractors, while choosing the division 8 products along its fixes.

Understanding the Professional Divide in Door Specification

Architects and Spec writers prioritize design integration, performance specifications, and regulatory compliance. While contractors focus on installation logistics, material availability, and cost management. This professional divide becomes particularly evident during Division 8 spec writing processes. Architectural specification writing often emphasizes performance criteria and aesthetic requirements without fully addressing installation complexities or market availability constraints that contractors must navigate.

Successful door and hardware specification writing requires understanding both architectural design principles and construction implementation requirements. Projects benefit when both professionals recognize their complementary expertise and establish communication protocols that leverage these different but essential perspectives.

Strategic Architectural Spec Planning for Door Selection Projects

Effective door specification begins during early project phases, not during procurement activities. Integrating contractor expertise into preliminary design discussions enables more informed decision-making and reduces costly modifications during construction phases.

Pre-Design Phase Integration

Professional teams implementing early collaboration strategies typically achieve better project outcomes through:

• Comprehensive site evaluation including existing conditions assessment.
• Feasibility analysis for proposed door systems and hardware.
• Preliminary cost modeling based on current market conditions.
• Lead time evaluation for specialized products and custom fabrication.

This integrated approach supports design creativity while ensuring constructability and budget alignment.

Division 8 Specification Strategies

The core strategies to make division 8 specification success is adaptability, collaboration, durability and integration. Contemporary specification practices emphasize performance-based criteria that provide flexibility while maintaining quality standards.

The collaboration here involves the alignment of architectural spec writers and contractors align with construction spec and division 8 materials. This collaboration of design and specification ensures the architectural appeal of the project and ensures it meet building code, fire safety and other compliances.

A good coordination between the two parties in the project ensures reduced RFIs, costly change orders and on-site confusion. Following are the advance division 8 specification that ensures collaboration between architects and contractors.

Performance-Based Specification Development

Modern architectural specification writer practices incorporate contractor input to create specifications that are both comprehensive and constructible. This approach includes:

Performance Standards: Architectural specification document based on the required performance rather than any manufacturer. This enables contractors to the allowing to propose equivalent alternatives that meet project requirements.

Alternative Product Protocols: Structured processes to evaluate contractor-proposed spec. This includes discussing substitutions and clear criteria for performance, aesthetics, and cost.

Installation Requirements: Detailed installation specifications developed with contractor input to ensure feasibility and quality control.

Construction Spec Writing Best Practices

Construction spec writing differs from architectural specification development in its emphasis on practical implementation. Effective construction specifications address:

Installation methodology and sequencing requirements
Quality control measures and inspection protocols
Material handling and storage requirements
Coordination requirements with other building systems

Successful projects integrate both architectural and construction specification writing gap to create comprehensive documentation that serves all project stakeholders.

Strategic Door Supplier Integration

Door suppliers provide technical expertise that extends beyond product supply to encompass design support, specification review, and installation guidance. Professional teams that leverage supplier expertise throughout project phases typically achieve superior outcomes.

Supplier Collaboration Framework

Effective door supplier relationships involve:

Technical Consultation: Communicating with the suppliers while architectural specification to ensure the installed product performance, availability, and installation are optimal.

Specification Review: Based on supplier expertise identify and evaluating potential specification writing conflicts. Additionally analysing the implementation challenges of spec writing before procurement.

Installation Support: Coordinating supplier technical support with construction scheduling to ensure proper installation and quality control.

Product Training: Ensuring installation teams receive appropriate training on specialized products or installation techniques.

Technology Integration for Enhanced Collaboration

Digital collaboration tools facilitate communication and coordination between spec writers, contractors, and suppliers throughout project phases. Effective technology implementation focuses on platforms that integrate with existing professional workflows.

Digital Collaboration Platforms

Many digital tools and platforms can simplify the collaboration between architects and contractors:

Cloud-based specification management systems provide the team with real-time access to latest specifications and revision tracking.

Mobile documentation tools that enable field personnel to document conditions, communicate issues, and access specifications from construction sites.

Three-dimensional modelling platforms that facilitate visualization of door systems within building contexts, supporting both design development and construction planning.

Quality Assurance and Process Optimization

Systematic approaches to door specification and procurement reduce project risks and improve outcomes through standardized processes and quality control measures.

Process Development Strategies

Regular Review Protocols: Establishing scheduled review meetings during design development and construction phases to address specification changes, scheduling updates, and coordination requirements.

Documentation Standards: Implementing comprehensive documentation practices that capture specification decisions, change orders, and installation quality control measures.

Performance Monitoring: Tracking project outcomes to identify successful practices and areas for improvement in future projects.

Risk Management in Division 8 System Selection

Door selection creates real risks for construction projects. Performance issues, timing delays, and cost overruns happen when teams don’t plan ahead. Smart architectural spec writers and contractors tackle these spec problems early with clear strategies, along with spec writing fundamentals and risk management.

Common Risk Factors

Construction teams face several key challenges:

Lead Time Management: Door suppliers need time to build custom products. Teams must order doors early enough to avoid construction delays. Standard doors ship faster than specialty products, but even basic systems need planning.

Performance Compliance: Every door must meet building codes and accessibility rules. Teams check local requirements before writing architectural specs. Fire ratings, wind loads, and ADA door compliance affect choices.

Installation Complexity: Some doors need special skills to install properly. Teams match door types with contractor abilities. Complex systems require experienced installers and more time on site.

Cost Management: Budget limits force tough choices. Teams balance design goals with project costs through value engineering. They compare door options and find the best performance for the money.

Professional Development and Industry Standards

Construction moves fast. New codes, better doors, and updated rules change constantly. Spec writers and contractors must keep learning to stay current with door technology and construction specification writing practices.

Continuing Education Requirements

Professionals need ongoing training in these areas:

Current building codes and door standards
New door and lock mechanism and how they perform
Architectural specification writing best practices and industry standards
Project management and team coordination methods

Regular training helps teams write better specs and choose the right doors for each project.

Implementation Framework for Better Collaboration

Good teamwork doesn’t happen by accident. Successful teams create standard processes and stick to them across projects. This takes commitment from everyone involved.

Process Implementation Steps

Team Formation: Identify the key players early – architects, contractors, and door suppliers. Get everyone involved from project start.
Communication Protocols: Set up regular meetings and document everything. Teams that talk regularly avoid surprises later.
Construction Spec Writing Procedures: Create standard methods for writing Division 8 specs, use write spec terminology and review them. Consistent approaches save time and reduce errors.
Quality Control Measures: Build in inspection checkpoints and documentation rules. Check work at each phase to catch problems early.
Performance Evaluation: Track how projects turn out and learn from each one. Good teams improve their processes over time.

Bottom Line

Architects and contractors succeed when they work together on door selection. Teams that use the right tools, tap into supplier knowledge, and follow clear communication rules deliver better projects every time.

The construction industry wins when designers and contractors recognize their different strengths and team up for shared goals. Success comes from coordinating everyone’s efforts, not just relying on individual skills. This is where innovative spec writing solutions like Aorbis bridge the specification writing gap, transforming complex construction challenges into streamlined successes. Want to cut out spec writing slog and make your spec writing process more effective and productive? Reach out to us for architectural spec writing services.

03 Sep

Spec Writing Gap: A Challenge In Modern Construction Projects

Imagine a construction project getting standstill, a major construction project stands still. Conflicts concern between contractors over material is not uncommon in the construction industry. Spec writing gap occurs when architecture fails to mention right material details or copy past spec of different project there will be misalignment in the project. An ambiguous architectural specification often leads to cost burdens and missed deadlines for the contractors.

To understand misaligned spec and how it impacts construction project, Aorbis took a comprehensive survey. The survey was done with over 270+ construction professionals revealing the trouble with unclear Architectural specification writing.

This article takes you through the details of our report. A deep dive into the hidden challenges plaguing specification writing and the roadmap to transform your next project

The Hidden Crisis in Construction

Here’s a sobering statistic: 72% of architects struggle to maintain specification accuracy under tight deadlines, while 68% of contractors cite frequent specification changes as their biggest nightmare. We’re talking about the same projects, the same specs—yet two completely different experiences of the same problem.

The result? A perfect storm of miscommunication that’s tearing projects apart from the inside.

When Architects and Contractors Speak Different Languages

The conflict of architects and contractors runs deeper, affecting the project more than you might think:

Architects are drowning in complexity: 65% report struggling to balance aesthetic vision with technical reality. They’re caught between creating beautiful, compliant designs and delivering specifications that actually work in the field.

Contractors are flying blind: 30% face frequent specification updates that arrive without context or adequate lead time. Another 25% regularly encounter conflicts between plans and specifications that force costly on-site decisions.

It’s like watching two teams try to build the same bridge from opposite sides of a river—without sharing the same blueprints.

The Real Cost of Misaligned Specifications

Here is the industry data on the implication of vaguely construction specification

53% of projects experience delays directly caused by unclear material specifications
45% of design changes stem from misalignment between architects and contractors
67% of teams report that better collaboration platforms would dramatically improve accuracy

But beyond the statistics lies a more human cost: the stress, frustration, and professional relationships damaged by preventable miscommunication.

What Makes Specifications Actually Work?

After analyzing hundreds of projects, several clear patterns emerge among the most successful teams:

1. Clarity Trumps Complexity Every Time

The best specifications are not the most comprehensive they’re the most understandable. Top-performing specification writers prioritize clear explanation using right spec terminologies over exhaustive jargon. As one survey respondent put it: “If my contractor has to interpret what I meant, I’ve already failed.

2. Visual Communication is Non-Negotiable

Here’s a game-changer: 60% of contractors report that diagrams, 3D models, and visual aids are “very helpful” for understanding specifications. The most successful projects leverage visual storytelling to bridge the gap between design intent and field execution.

3. Sustainability is the New Standard

Sustainability is the demand of future in the construction industry. The new gen architect are driving a revolution in specification priorities. They are integrating sustainability materials in the spec. They are pushing the entire industry toward more responsible building practices.

Technology Revolution in Construction Spec Writing

The construction industry is experiencing a technological transformation. And, Specification writing is at the epicenter of this revolution.

AI-Driven Solutions: Over 45% of architects showed their interest in AI-driven specification tools. These aren’t just any autocomplete features, but intelligent systems that can catch conflicts, suggest alternatives, and ensure consistency across massive project documents.

Real-Time Collaboration: Email chains and are the outdated practices that leads to conditioning the construction industry. To avoid Leading teams are adopting platforms like Procore and Bluebeam that enable instant updates, seamless communication, and shared accountability.

3D Integration: The most forward-thinking firms are connecting their 3D models directly to their specifications, creating a living, breathing document that evolves with the project.

5 Game-Changing Strategies for Reliable Spec

1. Start Collaboration before You Start Designing

Don’t wait until specifications are “done” to involve contractors. The most successful projects bring all stakeholders into the conversation during early design phases. This isn’t just about avoiding problems it’s about leveraging collective expertise to create better outcomes.

2. Embrace the Visual Revolution

Every architectural specification should tell a story that’s impossible to misunderstand. Invest in diagrams, 3D visualizations, and interactive models. Your future self (and your contractor) will thank you.

3. Build Budget Reality into Every Spec

Here is a hard truth of construction. Over 50% of contractors report that specifications only “moderately” address project budgets. The best specifications aren’t just technically perfect, they’re economically viable. They help contractors choose the right material considering the price estimated for the project from day one.

4. Standardize Your Update Process

Create a systematic approach to specification changes that includes context, timeline, and clear communication to all stakeholders. No more surprise updates or missing details.

5. Invest in Integration

Choose tools and platforms that talk to each other. The future belongs to integrated workflows where changes in one system automatically update related documents and notify relevant team members.

Sustainable building practices are becoming more popular among younger generations in the construction sector. Meeting LEED standards is only one aspect of this; another is a fundamental rethinking of how we specify systems, materials, and building techniques.

The Sustainability Imperative in Construction Spec

Forward-thinking specification writers are already integrating:

Life-cycle analysis into material selection
Carbon footprint considerations for every major system
Circular economy principles in construction waste planning
Resilience and adaptability for climate change

Next Steps to Smarter, Collaborative Specifications

The gap between current specification practices and industry needs has never been wider but neither has the opportunity for competitive advantage. Teams that master collaborative, technology-enhanced specification writing will dominate the next decade of construction.

Start with these three immediate actions:

Audit your current process: How often do specification issues cause project delays? Where do miscommunications most frequently occur?

Invest in collaboration tools: Even simple changes like shared digital platforms can dramatically improve communication and reduce errors.

Prioritize visual communication: Begin incorporating more diagrams, models, and visual aids into your specifications immediately.

Don’t let unclear specs cost you another project. Explore our comprehensive analysis report with the insights 270+ professionals on spec writing.

Access the full report → Bridging the Spec Writing Gap 2025

The Future is Collaborative Architectural Specification

The construction industry stands at a crossroads. We can continue with fragmented, inefficient specification processes that waste time, money, and professional relationships. Or we can embrace a new model of collaborative, technology-enhanced specification writing that transforms projects from sources of stress into showcases of excellence. Ready to transform your specification process? Reach out Aorbis to streamline your spec writing work, and get reliable spec writing solution. The future of successful projects depends on it.

22 Aug

Architectural Spec Writing Demystified: How to Avoid Costly Project Errors

Construction specification including architectural spec writing are the pillars. However, this is not the case more often. Construction documents have one story to tell, while specification writing details do not match. This will leave room for RFIs and costly edits.

A detailed spec documents tighten the alignment of the project. Architects can protect design intent. It also helps everyone communicate clearly. This cuts down confusion and boosts coordination during the project. As a result, there are fewer edits, and the project finishes on time.

The Core Pillars of Successful Construction Specification

Construction project instructions come in two formats. The first format is a visual representation, and the second is the construction specification of materials that offers details about the materials used in the project. Both these documents play a small but critical part in the construction project. For a deeper industry analysis, see the Beyond the Specs Report (Jan 2025).

The Construction specs (Blueprints)

These show you the visual part. They tell you what size things should be, where to put them, and what they look like. Architects and engineers create these using computer programs.

The Specifications

These are the written rules. They tell you what brand of materials to buy, how good they need to be, and what standards to follow. They often reference codes like ASTM or ACI standards.

Your architectural specs shows one type of window, but the visual looks different! Which of these will you choose? This drawing spec and specification writing error is more common than you think.

If these don’t align well, there will be a lot of reworks and RFI, costing project owners more money and longer time to finish the work.

Delays and Rework

Around 40% of respondents said they “sometimes” faced discrepancies between specifications and drawings, while 30% faced them “often.” These gaps trigger costly rework and schedule slips.

Budget Overruns

About 30% of contractors felt specifications did not align well with budget planning. This mismatch often leads to financial disputes and overspending.

Compliance Risks

Half of the respondents found specifications only “somewhat easy” to follow, and 20% found them difficult. Ambiguity raises the chance of missing building code or standard requirements.

Material Procurement Issues

Nearly 40% of contractors reported that materials listed in specifications were hard to source. This led to substitutions, cost changes, and delivery delays.

Construction Specification Conflicts in the US:

Errors and omissions in contract documents are the leading cause of construction disputes in North America (Arcadis).
An average construction project generates 800 RFIs, costing $860,000 to process (Firstbit).
48% of rework is caused by poor project data and miscommunication (Plangrid).
32% of construction cost overruns are due to estimating errors (Contimod).

Contractors found specification communication to be only “somewhat effective,” with 50% indicating that key updates are often missed.

Why Conflicts Arise Between Drawing Spec and Construction Spec

In construction project, coordination is a one-time task. It is a continuous conversation among contractors, architects, and owners. This communication happens during both the design and project phases. To streamline this process, must identify the source of conflicting communication and address it as soon as possible. Some common factors that lead to conflicts include:

Poor Communication: Different teams work on different parts of the construction project. The architect draws the walls and the structural engineer specifies the materials. If there is no good communication between the team, the changes of errors in the project will rise.

Last-Minute Changes: In case someone changes the drawing specs at last minute but forgets to update the written specification. Or they update the architectural specs but not the drawings, it will give rise a lot of confusion. Additionally it will delay the duration of the project.

Copy and Paste Mistakes: a lot of times teams reuse old architectural specifications in order to cut short the monotonous work. Or they forget to update the specification for the new project. For example: An architectural spec for a hospital gets used on an office building. This will cause a lot of confusion and trouble for the contractors in the later stages of the project.

Different Software: The drawing specification team uses AutoCAD. The architectural specs team uses Microsoft Word. Information used in different software does not sync causing confusion for the team.

Explore the Full Report on Overcoming Challenges in Specification Writing

Measures to Improve Construction Specification

Improve Communication and Collaboration

Contractors call for clearer communication between teams, with 40% recommending stronger collaboration. Real-time updates through project management software or email, paired with detailed notes, help reduce confusion.

Enhance Specification Clarity

Specifications should be concise and free from heavy jargon. Adding right spec terminology, diagrams, tables, and 3D visuals makes them easier to read and apply on site.

Align Specs with Budgets and Client Needs

Architectural specs must reflect project budgets, schedules, and client preferences. When specs match real-world constraints, disputes and redesigns drop sharply.

Provide Detailed Material Information

Clear product details prevent guesswork and substitutions. Listing material grades, availability, and approved suppliers helps contractors execute without delays.

Strengthen Sustainability Details

Half of contractors said specs “somewhat” address sustainability. Tying them directly to green building standards and adding measurable performance targets improves project outcomes.

Deliver Timely and Accurate Updates

Update cycles must be structured and transparent. Real-time communication channels ensure revisions reach all stakeholders quickly, reducing site delays and errors.

Document Coordination Checklist

All drawing callouts match specification sections
Material names are identical in both documents
Dimensions and sizes match between drawings and construction spec
All teams have reviewed interface points
Architectural specs reference correct drawing numbers
Standards and codes are current versions
Product substitutions are clearly defined

Tools to Ensure Consistency in Architectural Spec Writing

Leveraging established standards and modern Tools and Technology can significantly reduce the risk of conflicts in architectural specification writing.

Building Information Modeling (BIM): BIM software like Revit or ArchiCAD creates 3D models. You can attach specification information directly to the 3D parts. When you change the model, the construction spec can update automatically.

Specification Software: Programs like Spec Link or MasterSpec help organize written specifications. They connect to drawing software and flag conflicts.

Cloud-Based Coordination: Platforms like BIM 360 or Procore enable all teams to work on duplicate files. Everyone sees changes in real time.

Technology Adoption in US Construction:

67% of large US contractors use BIM (Planradar).
43% use cloud-based document management (Exploding Topics).
28% reduction in RFIs when using coordinated documents (Planradar).

Maintaining Integrity of Drawing Specification

Construction projects are dynamic, and changes are often inevitable. A robust change management process is crucial to prevent conflicts arising from revisions in construction spec.

Formal Change Process: Create a system for requesting and approving changes. Nothing gets changed without proper approval and documentation.

Update Both Documents: When you change a drawing, immediately check if the specifications need to be updated too. And vice versa.

Track Revisions: Keep detailed records of what changed, when, and why. Use revision clouds on drawings and track changes in specifications.

Communicate Changes: Make sure everyone knows about changes immediately. Send updated documents to all team members.

Why Preventing Architectural Spec and Drawing Spec Conflicts is Critical

It is important to outline the key requirements of the specification project right from the beginning of the projects. Moreover, it is also important to set some ground and measures to avoid conflicts. Neglecting conflicts between specifications and construction documents can cause serious issues.

Set up regular coordination meetings with all design teams
Create standard naming conventions for materials and systems
Invest in document management software
Train staff on conflict detection and resolution
Develop checklists for document review
Get contractors involved early in the design process
Create a formal change management process

The Bottom Line: Aligning Specs and Drawing Specs for Seamless Delivery

Good document coordination takes effort up front. But it saves time and money throughout the project. Your clients will be happier, and your team will be less stressed.

Start with one small project. Practice these methods. Learn what works best for your team. Then apply these lessons to bigger projects.

Construction projects are complex. But with the proper planning and tools, you can avoid the costly mistakes that hurt so many projects across America.

Feeling weighed down by architectural specification writing? Let us take the hassle off your hands. We’re here to help you craft clear, precise spec documents. Reach out Aorbis today, and let’s get started!

12 Aug

Best Wood Door Finishes: Oil vs. Water-Based Options Explained

Every door of the building tells a story, especially the wood. Commercial spaces like offices, hotels, and retail use wood door widely. A good-quality door lasts longer, but it needs protection. It can get scratched, damaged by moisture, and worn down from daily use. To back up your door investment, you need a protective layer that makes your door last even longer.

Oil vs. Water-Based Wood Door Finishes

Wood door finishes are of two categories: water-based and oil-based finishes. Oil-based and water-based. The difference is in the solvent that carries the solids. Water-based uses water. Oil-based uses petroleum solvents. This changes how they look, how they last, and how you apply them.

Oil-Based Wood Door Coatings

Hollow metal doors are the most common choice for commercial buildings. It has a strong metal exterior and a hollow core. The core has a honeycomb design made with insulating materials like polystyrene or polyurethane. Hollow metal door frames key features are:

Aesthetic: Creates a warm, yellowish tone that elevates woods natural color over time.
Durability: Shield door from daily wear and surface damage.
Application Time: Takes more times to dry. Recommended overnight drying between applications.
Fumes/Emissions: It has strong chemical odors and volatile organic compound levels.
Maintenance: To clean solvent-based cleaners like turpentine is used.

Water-Based Wood Door Coatings

Aesthetic: Fast-drying formula keep’s wood original color intact.
Durability: Modern versions offer comparable scratch protection to traditional oil formulas.
Application Time: Quick drying property makes easier to apply multiple coats in shorter duration.
Fumes/Emissions: nearly odorless, emits lowed chemical hence has reduced environmental impact.
Maintenance: It is easy to clean using soap and water.

Types of Wood Door Finishes

Applying wood door finishes is a smart investment. It is like shielding your door from damage. Additionally, it preserves your wood’s natural beauty. Unfinished wood doors are likely to swell with water. This can lead to significant problems, especially for fire-rated doors. The following are some of the common types of door finishes used in high-traffic areas:

Polyurethane Finish

Polyurethane is a strong, plastic-like finish used for coating several materials, including wood. It’s a clear synthetic material. You can find it in two types: oil-based and water-based finishes.
Oil-based polyurethane has a natural yellowish finish. Over time, the color deepens, giving the doors a rich glow. It is more durable and resistant to abrasion. Water-based polyurethane, on the other hand, dries quickly. It is ideal for lighter colored woods or when you want to preserve the natural color of the material.

Pros: Highly durable, water-resistant. Deep wooden finish (oil-based), durable. Dries quickly (water-based polyurethane).
Cons: It does not protect the door from sun exposure. Avoid using it outdoors. It needs recoating after some years, and the polyurethane material can tear out.

Lacquer Finish

Lacquer is a solvent-based wood finish. It gets sprayed easily, providing a glossy finish to wood. It is ideal for preserving and maintaining indoor door and furniture.

Pros: Dries swiftly, allowing application of multiple coats in a short time. A first coat fits very well on top of another. This makes repairing worn and torn items easy with quick touch-ups
Cons: Only moderate durability, so it’s best for frames with lighter use. Traditional nitrocellulose lacquer can yellow with age. The fumes are toxic and flammable. So, use safety gear and ensure good ventilation when applying.

Varnish Finish

A Varnish finish is a transparent and durable wood door coating. It gives a wood door a hard and clean finish, elevating the wood’s natural color and texture. This makes it ideal for protecting the natural beauty of timber.

Pros: Keeps wood’s natural beauty intact for the long run. Provides a sheen and glossy view to the door. Oil-based varnish makes the door water-resistant. Water-based varnish dries quickly and won’t turn yellow.
Cons: Takes time to dry and requires 4 to 6 coats for sealing the door. Produces strong fumes, so wear a mask and ventilate. Though durable, it wears down outdoors and needs recoating to maintain protection.

Paint Finish

Paint gives an opaque color layer, hiding the wood grain completely. It is popular for achieving specific looks and covering flaws in lower-grade wood. With the right type, it offers a protective and long-lasting surface.

Pros: Array of color options available. It can be customized to match the home’s color theme. Hides imperfections and minor damages. Forms a protective layer that resists dirt and wear; exterior paints guard against UV damage.
Cons: it seals the natural grain of quality wood. Durability and performance depend upon the use. In case of heavy use, it is likely to peel off. Requires touch-up in regular intervals to avoid chipping.

Bottom Line: Right Finish for Long-Lasting Wood Doors

Finishing your wooden door with an oil-based or water-based finish is an essential step. Choose the finish that best meets your requirements. Without this protective layer, your door is more prone to cracking and warping. This can cause you pricey repairs and even costly replacement at times. To preserve the natural beauty of wood doors, applying a wood door finish is essential. This is especially useful for exterior doors. Preserve your door’s structural integrity by choosing the right door finish.

Looking for pre-finished wood doors and wood door frames for your next project? We are here to help. Reach out to us, Aorbis, for high-quality wooden exterior and interior doors. From fire-rated doors to pre-finished and varnished doors, we get you the ideal door options.

FAQs

1. What is the best finish for interior doors?

Polyurethane semi-gloss or satin finishes is a good option for interior doors. This water based solvent is easier to clean and shield the door from scratches.

2. Why is polyurethane a good finish for wood?

Polyurethane forms a hard layer on wood for additional protection. Its oil-based finish types give wood a warm amber effect. While the water-based finish is a very clean layer.

3. What is the best way to seal a painted wooden door?

The best way to seal a painted door is to apply wood finish later. Use water-based polyurethane or polycrylic finish after paint. Ideally, two or a thin coat of the polyurethane finish works. For lighter painted wood, choose a non-yellowing finish.

4. Does polyurethane make wood waterproof?

Polyurethane is a water resistant wood door finish and not waterproof. If your door is more prone to moisture, use varnish finishes. Make use of marine varnish, epoxy, or exterior spar urethane.

5. Can polyurethane fill wood grain?

No, it does not. To fill the wood grain, you need to use a grain filler or sanding sealer. Use the filler before finishing for a smooth surface.

6. How many coats of polyurethane should I apply?

The number of coats to apply will depend on the wood’s dimensions and quality. For interior timber, three thin coats are best. For exterior wood doors, aim for four to five coats. Sanding between coats with 220-grit works well.

7. Can I apply polyurethane over varnish?

Yes, depending upon the door use, you can apply polyurethane after varnish. To do so, make sure the varnish is clean and sanded to dull the surface. Discard any loose varnish and have a small spot test before.

8. Which paint is best for outdoor wood?

High-quality exterior acrylic latex works for most surfaces. Use oil-based enamel for heavy wear or chemical resistance.

9. Is painting or polishing better for wooden doors?

Paint covers flaws, offers color choice, and needs less upkeep. Polishing shows the grain and feels natural. Choose based on your preference.

1 2 3 … 8 Next page

Category Archives: Blog